Volunteers Are Our Fuel
become a volunteer Unit Leader, Treasurer or District Manager.
Expense Claims
If you’ve already paid an invoice/bill on behalf of your District you can submit it here for reimbursement. Claims are reimbursed weekly, ensure you have your claim in and approved by 4pm Thursdays for a Friday payment. (…you can send many invoices in for us to pay directly and not be out of pocket waiting! Use ‘Submit an Unpaid Invoice’)
Notification of Incoming Funds: Events-Fees-Deposits
We need to identify money coming into your account. If you have an event you are collecting funds for and having expenses against, fees due or deposits to make, let us know in advance how to allocate them as they come in with this form.
Hall Maintenance & Repair Requests
Emergency, urgent and minor maintenance requests can be requested with this form. All requests are triaged for those most hazardous or emergency repairs. Complete the form and submit to ensure, whatever your need, it’s not forgotten.
Refunds - Advise us of a Cancelled Event
If your District has to cancel and event or activity let us know here. We will follow-up those that paid for their bank details and make the refunds. This form can also be used to request a single refund for any other reason. i.e. bond refund, camp refund due to illness.
Submit an Unpaid Invoice
Got an unpaid bill for your expenses? If you’ve got an Adult Membership bill, utility bill, insurance, order, maintenance or ANY type of bill for your District that needs to be paid you can submit it here for payment directly by Region (we bill your District direct later), meaning you don’t need to wait for reimbursement!
Bookkeeping Asked Me for More Information
Use this form to send documentation to the bookeeping team. It could be to send additional paper work for an event, copies of receipts/invoices for payments made directly from your bank account, or anything that bookkeeping may need.
Regular or One-Off Hall Hire Agreement
If your District Hall has a new regular hall hirer, or just a one-off hire for an event, you can submit the Licence details for Hall/Facility Hire here. The form will continue to the potential Licensee for confirmation and declarations, before being sent for approval.
If you are experiencing errors with any of the above forms contact us for assistance at NSRFinance@girlguides-nswactnt.org.au
Still have a query and none of these forms answer it? Email finance directly in the query form below ‘Important Financial Dates’.
Important Financial & Guiding Dates
Dates to note in the coming months for invoicing, payments and reporting on District finances.
Every FRIDAY payments are made. We endeavour to ensure all complete and authorised invoices or claims received by 4pm each Thursday are processed at the end of that week wherever possible.
Feb 2025
Every FRI - Weekly Payment Run
THU 6 - First day of SCHOOL TERM 1
SAT 22 - World Thinking Day Region Event Thinking on Your Feet
Mar 2025
Every FRI - Weekly Payment Run
FRI 14 to Sun 16 - Oars & Roars Regatta, Myuna Bay (Eraring)
SAT 29 - Junior Jumble in the Jungle, Cataract Activity Centre (Appin)
Apr 2025
FRI 4 & 11 - Weekly Payment Run
FRI 4 to SUN 6 – Guring-gai Muogamarra Division Camp, Camp Chapman (Somersby)
FRI 11 – Last day of School Term 1
Fri 25 – Anzac Day
Fri 17 – Mon 20 Easter Weekend
Tue 21 – Weekly Payment Run (in lieu of Fri 17)
Mon 28 - Weekly Payment Run (in lieu of Fri 25)
Wed 30 – First Day of School Term 2
Every FRI - Weekly Payment Run
Sat 24 – Girl Guides NSW, ACT & NT Annual General Meeting
May 2025
Jun 2025
Every FRI - Weekly Payment Run
SUN 8 - Coastal Clean Up @ Taronga, Taronga Zoo Sydney
Jul 2025
Aug 2025
Sep 2025
Oct 2025
Nov 2025
Dec 2025
Every FRI - Weekly Payment Run
FRI 4 - Last day of School Term 2
Fri 4–Sat 12 – Hornsby Gang Show, Abbostleigh Theatre, Wahroonga
Wed 9 – Sun 13 – Cumberland Gang Show, Riverside theatre, Parramatta
Tue 22 – First day of School Term 3
Every FRI - Weekly Payment Run
Sat 16 - Great Guide Sleepover Dubbo, Taronga Western Plains Zoo
Sat 23 – Great Guide Sleepover Alice Springs, Alice Springs Desert Park
Great Guide Sleepover Sydney, Taronga Zoo
Every FRI - Weekly Payment Run
FRI 26 – Last day of School Term 3
SUN 28 - SUN 5 Oct – Australian Jamboree 2025: Bush 2 Beach
Every FRI - Weekly Payment Run
TUE 14 - First day of SCHOOL TERM 4
Every FRI - Weekly Payment Run
Every FRI - Weekly Payment Run
FRI 19 - Last day of School Term 4
District Managers, Unit Leaders & Volunteer Queries
Can’t find the information you need? Need to request additional financial reports, account queries for events and assistance with anything?
Bank Deposits - District & Unit Codes
Click below to download a copy of the complete Northern Sydney Region list of Bank Codes to use as a reference on all direct deposits to GGA-NSR bank accounts.
Payment Reference Guide -
Parents: Please use the NSR Code and Child’s Last Name as Payment Reference e.g. “102b Jones”
District Managers: Please use the Bank Code and Activity as Payment Reference e.g. “142c ArtDay”
Deposits -
Deposits can be made into your chosen District Bank Account or the Main NSR Account below with the appropriate District Bank Code Reference.
GG NSR Finance Account
BSB: 032-285
Account: 324979
For a list of the District Bank Accounts connected, download below.